If you have a smartphone, a digital camera or any other image-shooting device, you’ve likely taken digital photos and recorded videos. This fills up your SD card and within a few months you probably have a few gigabytes of digital data on your hard drive.
That is a lot to manage and if you fail to keep track and have a backup plan for these files, someday you may lose your valuable digital creations.
Many businesses and individuals play roulette with their digital data, and then end up with regrets. That doesn’t have to be your case. A backup plan can offer ease, flexibility and security to your data.
Here are some simple tips to develop a backup plan to safeguard your digital data for years to come:
Use more than one online backup service and platform
Every type of backup you use can go wrong for one reason or another, so it pays to backup your data in multiple places to avoid permanent loss. For example, a hack of your favorite cloud service may wipe your data and data of other clients, leaving you in no man’s land. Your best defense is to ensure you have data stored in different formats at multiple places.
Reputable photo and video storage services like SmugMug, Flickr and Shutterfly are ideal options, while online backup services like Carbonite and Dropbox also provide storage options. Further, you can use image management software to organize, search and tag photos, and it will also provide you advanced options like face recognition and geo-tagging. It will take time to upload files to backup services for the first time, but subsequent backups are quick and run smooth virtually in the background while you resume other tasks.
Redundancy and redeployment
Companies can store digital data on their in-house resources while individual can use their devices and systems for the purpose. However, this leaves data susceptible to fire or theft, without any offsite option. The cost associated with such redundancy can make the storage plan look cost effective, which is less than ideal.
Companies and individuals can reduce the capital-and-money intensive infrastructure costs of in-house and individual storage by choosing cost effective colocation services. As a result, resources that were previously used for digital data storage can be redeployed elsewhere. For customers, some companies can use physical and data security as thorough as they come, using monitoring solutions to ensure that nothing slips through the back and your videos, photos and other files always remain safe.
Use external drives and flash
External hard drives provide a cost-effective and convenient way to back up your digital data locally. This proves viable if other storage solutions like cloud backups go down and the devices originally used to create data are rendered useless. Many external drives also include software for automatic backups, and include apps for Windows and Mac.
Also, an image of the hard drive can be created on your laptop/PC so the software doesn’t have to be reinstalled provided you’re starting from scratch. Flash drives can also be used to create offline backups, but for similar storage capabilities as to hard drives, they are expensive. Flash drives are more convenient to carry and are the recommended solution where small amounts of data need to be stored.